Information Collection and Use
Information You Provide to Us
Contact Us: When you contact us through an online form or through LiveChat, we will ask for identifying information such as your name, email address, educational institution, certifying entity, and ProctorU status (e.g., test taker, professor, or administrator). We may also ask you to provide us with information about the reason you are contacting us. We request this information so that we can accurately respond to your inquiries and address any support needs.
Downloading Whitepapers and eBooks: We require you to provide us with your email address when you download certain whitepapers and eBooks. You may also provide us with your name.
Account Registration: When you create or reconfigure a ProctorU account, you will be required to provide us with your name, username, password, email address, educational institution or certifying entity, contact phone number, country of residence, and for registrants in the United States, your residential address. You can also choose, but are not required, to provide us with additional phone numbers, your full residential address (non-U.S. users), and a profile picture using your device’s camera (instructor registration only). A third-party entity processes all payments for using ProctorU’s Services. Therefore, ProctorU will never collect or retain any of your credit card or other electronic payment information. We use this information to conduct our online testing services.
Before taking an exam, you must download our browser extension, using your username and password. Before your exam you must provide us with access to your device’s camera and microphone and share your screen with our proctors through a LogMeIn File. We require you to share your photo ID on camera and we use that ID in conjunction with biometric facial recognition software to authenticate your identity. We also require you to perform a biometric keystroke measurement for some exams. During your exam, we continue to monitor your screen, camera, and microphone in order to meet the requirements of your institution’s testing parameters, communicate with you, and monitor your exam.
Job Applications: When you apply to work for us through our website, we require you to provide us with your name, email address, phone number, resume, work eligibility status, information about prior employment with ProctorU, information about your proximity to the office where you are applying, and information about how you learned about the position. We request this information in order to satisfy our legal obligations and to evaluate your eligibility and qualifications for the open position.
Information Collected Automatically
Website Log Data: Our servers automatically record information (“Log Data”) created by your use of the Services. Log Data may include information such as your IP address, browser type, the referring domain, internet service provider (ISP), operating system, date/time stamp, clickstream data, and browser plug-ins. We use this information to analyze trends, to administer our websites, to track users’ movements around the site and to gather demographic information about our user base as a whole.
Testing: During testing, we automatically track your keystroke pattern to ensure it matches the biometric profile created before the start of your exam. We also obtain IP address information to help troubleshoot issues and verify your testing location.
Legal Basis for Processing
We process your personal information, with your consent, where necessary to perform a contract, and where doing so is in our legitimate interests such as protecting the integrity of our software, protecting the integrity of our testing process, protecting our intellectual property or the intellectual property of educational institutions/certifying entities, providing and improving our Services, and ensuring compliance with applicable laws and our Terms of Service.
Third Party Sharing
Advertising: We partner with a third party to display advertising on our website and to manage our advertising on other sites. Our third-party partner may use technologies such as cookies to gather information about your activities on this site and other sites in order to provide you advertising based upon your browsing activities and interests. If you wish to not have this information used for the purpose of serving you interest-based ads, you may opt-out by clicking here (or if located in the European Union, click here). Please note this does not opt you out of all ads, only targeted ads. You will continue to receive generic advertisements online.
Your Institution: We may disclose information, including video and audio recording of your exam session, to your educational institution/certifying entity upon request. We do this so that your educational institution/certifying entity can verify that you were the person taking the exam and that no exam protocols were violated.
Service Providers: We may engage certain trusted third-parties to help optimize our website and assist with our testing services. We share your personal information with these third-parties only to the extent necessary for them to perform the functions we have requested. These companies are authorized to use your personal information only as necessary to provide services to us in a manner consistent with our obligations under the Privacy Shield.
Law and Harm: We may disclose your information if we believe doing so is reasonably necessary to comply with any law, regulation, or legal process; to protect the safety of any person; to address fraud, security or technical issues; or to protect ProctorU’s rights or property.
Business Transfers: In the event that ProctorU is involved in a bankruptcy, merger, acquisition, reorganization, or sale of assets, your information may be sold or transferred as part of that transaction. You will be notified via email and/or a prominent notice on our website of any change in ownership that affects the processing of your personal information, as well as any choices you may have regarding your personal information.
Other Sharing: We will also share your information when you provide us with consent to do so.
We retain information for as long as necessary to perform the Services described in this Policy, as long as necessary for us to perform any contract with you or your institution, or as long as needed to comply with our legal obligations.
Cross-Border Data Transfers and Privacy Shield
ProctorU stores your information in the United States of America. To facilitate our operations, we may process your information with our partners and service providers based around the world. We always take appropriate steps to ensure your privacy rights continue to be protected in accordance with applicable law.
ProctorU is responsible for processing personal data it receives, under the Privacy Shield Framework, and subsequently transfers to a third party acting as an agent on its behalf. ProctorU complies with the Privacy Shield Principles for all onward transfers of personal data from the EU and Switzerland, including the onward transfer liability provisions.
With respect to personal data received or transferred pursuant to the Privacy Shield Framework, ProctorU is subject to the regulatory enforcement powers of the U.S. Federal Trade Commission. In certain situations, ProctorU may be required to disclose personal data in response to lawful requests by public authorities, including to meet national security or law enforcement requirements.
If you have an unresolved privacy or data use concern that we have not addressed satisfactorily, please contact our U.S.-based third-party dispute resolution provider (free of charge) at https://feedback-form.truste.com/watchdog/request.
If you have a Privacy Shield complaint, please contact us. Under certain conditions, more fully described on the Privacy Shield website, you may invoke binding arbitration when other dispute resolution procedures have been exhausted.
We use commercially reasonable technical, organizational, and administrative measures to protect our Services against unauthorized or unlawful access or processing and against accidental loss, theft, disclosure, copying, modification, destruction, or damage. Nonetheless, we cannot guarantee that transmissions of your information will always be secure or that unauthorized third parties will never be able to defeat the security measures taken by us or our service providers. You play an important role in keeping your information secure. You should not share your user name, password, or other security information for your account with anyone. If you have reason to believe that your interaction with us is no longer secure (e.g., if you feel that the security of any account you might have with us has been compromised), please contact us immediately as detailed in the Contact Us section, below.
Your California Privacy Rights
California residents may view the California specific privacy policies and practices at : https://www.proctoru.com/ca-privacy-policy
Other Individual Rights
To the extent required by applicable law, we provide you with the ability to access, correct, export, delete, withdraw consent, object to the processing of, or suspend processing of your personal information. These functions will either be available within our Services, or you can contact us to submit a request. Note that if your request relates to information associated with your exam, you must submit your request through your testing institution. We will respond to your request in accordance with applicable regulations. We will require you to verify your identity before we respond to your request.
Individuals in the European Economic Area (EEA): You have the right to lodge a complaint with a supervisory authority if you believe we have processed your personal information in a manner inconsistent with your rights.
Changes to this Policy
2200 Riverchase Ctr.
Birmingham, AL 35244
Effective Date: December 16, 2019